From the 'My Employment' menu you will navigate to the sub menu labeled "Jobs".  The Jobs grid displays the jobs the User has either been employed on or assigned to as the Shop Steward.  

You are able to sort the grids by ascending (arrow up) or descending (arrow down) order by clicking on the column header as pictured below. This sorting function is available on most of the columns but does not work on columns containing data such as addresses and phone numbers, to name a few.

You can search for jobs by clicking any of the blue column filters and entering the appropriate search terms. For example, below you could enter the job number that you are looking for and click enter.  The grid will then filter the data that is entered in the column filter box.  

Clicking anywhere on a jobs row in the grid will take you to the job profile.  When you hover the mouse over a row it will highlight in the color yellow.  

From the job profile you are able to see information and details pertaining to the specific job. On the job profile you can select one of the two most recent Hour Periods for quick entry, or you can select the (View All) button on the Hours panel to view all Hour periods that you can access. 

In addition, clicking on the Job Icon and selecting the 'Hours' link will allow you to view all the  'hour periods' that you have access to on the selected Job. 

Or select 'View All' from the Hours panel on the Job profile.  

The Hour Periods grid displays all of the periods for the selected job that can be accessed. You are able to see if a period has been submitted, disputed, and/or approved as well as the total hours logged in the period from the grid.

Hour Periods always reflect the most recent submission date of the hours.  If new hours are added to a previously submitted Hour Period, the submitted date will be removed allowing for additional submission of the newly entered hours.

You can filter and sort the periods just like jobs, on the Job Grid.

Clicking on any hour period row (highlighted in yellow) will open the hour period profile for time entry.  

The 'Enter Hours' button on the Hours Period grid will open the next hours period available OR create a new hour period within the current date range. 

To add an Employee - First select Hours Period you wish to manage, then select 'Add Employee' and follow dialogue box.

Under 'Person' you can search by UBC, SSN or name. The start date automatically fills to the start date of the Hours Period - however, this can be edited. You can only enter a start date that is within the range of the Hour Period selected and within the time that you have been assigned as the Shop Steward.  Select the Members Classification and when complete, click 'Save Employee' to return to the Hours Period. You will notice that the new employee has been added.

To end an employment, select the row of the Employee and add an End Date to their employment record.

On the Employee edit menu you can add an End Date - this date cannot be prior to last hour entry of the Employee.  

Note: this is only for employees with hours already on the job and different than deleting the employee.

To change an Employee's Classification you must first end the employment (as outlined above) and add a new Employee with the proper classification (i.e. change an Apprentice to a Journeyman). This step is necessary as you will not be able to change a classification if hours have already been added against that record.

Next select 'Add Employee' and enter the same employee with a new start date and classification.

Note: the new start date cannot be prior to the end date of the previous employment.  

Deleting an employee is only for incorrectly entered employees with no hours recorded on the job. To delete, check the box next to the employees' row and select the 'Delete Employees' button.  

There are two ways to navigate to a current or new Hours Period to enter time.

The first is from the Hour Periods grid by clicking the 'Enter Hours' button.  This will create the next hours period OR create a new hours period with the current date range. 

More common is the use of the 'Next Period' button from within an existing Hours Period.

As long as the date is within the Shop Stewards assigned date range you are able to enter hours for this period by clicking into the individual cells (as pictured below).

While you are entering hours you will notice the dialogue box (pictured below) appearing in the top right corner. This is to let you know that the hours have not been saved yet.  Unsaved time entries appear in the color green.  When time entry is complete, click the Save Now button.  You can save the entries as often as you like.  

IMPORTANT: Navigating away from the Hours Period before you click "Save Now" will lose any unsaved time entries.  

Once saved, hours can be changed within a 24 hour period indicated by the color blue. After 24 hours the time entries will lock and can then only be changed via a Dispute or Correction. Once the time entry is locked or has been submitted the hours will appear black.

The Time Manager is not required to submit the hours period until the end of the period OR when the Time Manager leaves the job. Each time an hour period is submitted, a notification message is sent to the Company Admin.

After you have entered all of the hours for the period and they have saved, click 'Submit.'

This will display the following dialogue box, please note that any empty cells must have time entered to submit.  Click 'OK' to submit.

Please note that once the hours for the period have been submitted, the time card will display 'Pending Approval.' To go to the next time period, select "Next Period."

Dispute Mode is used when a change needs to be made to hours in a period that has already been submitted or hours that have been locked.

Above the hours grid next to 'Add Employee' and 'Delete Employees' is 'Dispute Mode.' Clicking Dispute Mode allows a Time Manager to enter corrections.

While in Dispute mode the 'Normal Mode' button will be visible. You must click 'Normal Mode' when you are finished entering a Dispute or Correction, in order to continue time entry.  

Hours can be disputed by day or by hour entry.

If the dispute/correction needs to be applicable to all employees within the Hours Period, click on the date column header that needs to be changed.

Select 'New Correction' and follow the dialogue box.

Click 'Save Correction' when complete.

If the correction only applies to one employee, click on time entry cell as indicated below.

Select 'New Correction' and follow the dialogue box to enter the correct hours (number value only), the reason, and additional notes for the correction. Click 'Save Correction' when complete.

Your correction is now visible in the disputes grid of that hour. You are also able to withdraw the correction if needed via the 'Withdraw' link in the Action column.

Clicking any row in the Dispute/Correction grid will return you to the Hours Period.  

Whenever there is a dispute created on a job in which you are a Time Manager, a message will be sent to your inbox. This can be accessed by clicking 'Messages' on the top right corner of the webpage when you are logged into the portal.

The Dispute notification will come across as an email.

This is a sample of what the notification will look like: