Entering Job Hours as Company Admin
Entering hours on a job has several parts to it. Starting with the Shop Steward and ending with the Company Admin.
Company Admin
Dashboard
In the Company Admin dashboard you can view all the details associated with this account.
Navigate to 'My Company > Jobs' To access the Jobs Grid
On the Jobs Grid you are able to view all of the jobs that are associated with the company of the Company Admin
Here you are able to filter the grid results by entering a Job Number, Job Type, Business Agent, Status, and Dates.
You can also sort most collumns to ascending or descending by clicking the first header of each collumn
Once you have found the Job you're looking for click on the row to open the Job Profile
On the Job Profile you are able to see all the details associated with the specific job. Such as the Job Info, Contractor, Location, Business Agents, and Employees.
Clicking on the 'Job Profile Icon > General > Hours' will navigate to the Hour Periods Grid.
Once the Shop Steward has submitted the hours the Company Admin has up to five business days to review before it is auto approved.
Here you can view all of the hour periods that are associated with this specific job. You are able to see the dates of the hours, when they were submitted, if it has been disputed and/or approved, as well as the total hours.
Like the Jobs Grid you are able to filter and sort the Hour Periods Grid
Clicking on a period will bring you to the Hours grid for that period.
On the hour perid profile you can all the details associated with the specific hour period .
You can see who are the Business Agents and Shop Stewards assigned
The hours for each employee during this period is also visible. Any hours that are highlighted are hours that have a correction, from a Shop Steward, and/or a dispute, from the Company Admin.
From here you can navigate to the previos or next period. as well as approve the hour period. Once the time card has been reviewd and need is ready to be approved click the 'Approve' button.
A confirmation dialouge box will appear. Click 'OK' to proceed.
The 'Approve' button will then dissapear. you now will no longer be able to create a dispute but you can call a staff member to add one afterwards.
Looking back at the Hour Periods. You now see an Approved check mark on the hours just submitted.
You cannot dispute any hours on a period that has not been submitted.
To start a dispute click on any hour within an hour period. Below we can see the Shop Steward had entered the hours and also a correction.
Click 'New Dispute' to create a dispute.
The 'Create Dispute' Dialogue box will appear and here you will enter the corrected hour (number value only), the reason, and notes for the correction.
Click 'Save Dispute' to save the the dispute.
The Dispute is now visible in the disputes grid of that hour. You are also able to Withdraw the dispute if needed via the 'Withdraw' hotlink.
Disputes are resolved by Staff members.
Whenever there is a correction created, or hours submitted the Company Admin will recieve a message notifying them of this. On the top right you will see if there are any unread messages. Click 'Messages' to view your inbox
Here you can see all the notifications that have been sent.
Sample of a 'Dispute Created' notification
Sample of a 'Hour Period Submitted' notification
See Removing An Empolyee for instructions on how to delete an employee from a job.